Know what is due and what is paid — any time.
Tired of waiting until Monday for answers? Invoice-Tracker AI brings invoices from your inbox, your phone and your suppliers into one place, matches them against your bank — connected by API and checked every hour — and shows what is paid and what is due, wherever you are.
You need the answer now —
not on Monday.
Most small businesses keep their books through an accountant working in accounting software. That works — until you need an answer before the accountant has one.
The answer rarely comes right away
You need the payment picture on Saturday evening. The reply comes when someone gets to it.
Invoices scatter
Email, supplier portals, paper, photos. Some never reach one place.
The bank knows — you don’t
Opening the statement and reading it line by line is not always convenient, and the real picture is needed now.
Accounting software is built for accountants
Formal records, ledgers, journals. You just need answers.
From invoice to payment clarity
in a few simple steps.
Set it up once. After that, Invoice-Tracker AI does the data entry.
Connect your email
Gmail, Outlook or any IMAP inbox. 2-minute setup with an app password — nothing to install.
Invoices arrive on their own
Suppliers keep sending invoices to your inbox as before. Every PDF becomes a line in one list; anything the AI could not read in full waits for you to confirm.
AI reads the invoice
Vendor, amount, VAT, due date and reference are extracted for you. Unclear fields are flagged for review — no manual typing.
Bank connection or statement
Connect your bank by API if your bank offers it — or simply email the statement in, as CSV or PDF. Payments get matched automatically either way.
Statuses update
Pending, Paid or Overdue — visible at a glance in one list. Nothing to add up or reconcile by hand.
Problems are marked
Missing VAT, possible duplicate, amount mismatch — flagged with a warning icon, never hidden.
Every invoice reaches the ledger.
From your pocket
Paper invoice in hand? Open the app on your phone and snap it — the vendor and amount are read for you. The app itself installs from the browser, no app store needed.
From your inbox
Connect Gmail, Outlook or any IMAP mailbox once. Invoice PDFs are extracted into tracked records — unclear documents are flagged for review, never silently dropped.
From your suppliers
Send a supplier a secure, expiring upload link. They upload the PDF straight into your ledger — no email forwarding, no shared passwords.
The picture matches the bank.
The ledger watches your bank. Connect it by API — if your bank offers that option — and it is checked every hour: transfers lock onto their invoices and statuses flip to Paid, no files, no clicking. Or drop in a CSV or PDF statement from your bank and the same matching runs on it. Recurring card charges — subscriptions — are reconciled separately from bank transfers. Both directions run through the same matching: invoices you pay, and invoices you send — so you also see which clients have paid you.
Guides: how bank reconciliation works · track invoices from Gmail · Estonian invoice & VAT rules
The questions you actually ask,
answered on one screen.
Not on Monday. Not after a call to the accountant. On whatever device is in your hand.
Who should be paid?
Active vendors, sorted by urgency. One glance, no search.
How much should be paid?
Outstanding total, for any date range you choose.
What is already paid?
Matched against bank statements — confirmed, dated, traceable.
What is overdue?
Past due date, payment missing. Nothing slips through.
What needs attention?
Missing VAT, possible duplicate, amount mismatch — flagged.
What changed after the bank check?
Statuses update as soon as matching finishes — the new picture, not a report.
Who has paid me?
Outgoing invoices are matched against the same bank data — see which clients have paid and who is late.
One ledger, the whole job.
The ledger follows you
Install it on your phone — no app store. Check who to pay from the airport, snap a paper invoice at the warehouse, prepare a payment draft on the go and approve it in your bank. Ask the built-in AI chat about your own ledger at midnight — it answers from your data.
Payments prepared in seconds
Press Pay on an invoice — with your bank connected by API, a payment draft with the amount, IBAN and reference already filled in lands in your banking app. You approve it there; money never moves without you.
Money out. Money in.
The ledger works in both directions: track the invoices you send too. Who has paid you, who is due, who is late — matched against the same bank data.
It learns your suppliers
Every correction is remembered — vendor names, VAT quirks, reference formats. The 50th invoice reads better than the first.
Built by the owner of several small businesses because the answer could not wait until Monday.
Simple statuses anyone can understand.
Six clear states. No jargon, no codes, no ambiguity.
Due date has not arrived yet. Nothing to do — yet.
Payment found in the bank, or marked manually.
Due date passed and payment is still missing. Act now.
Something is unclear — a field is uncertain or missing. One click to check.
Looks like an invoice you already have. Confirm or dismiss.
Hidden from active work, safely stored. Restore anytime.
Problems are shown clearly,
not hidden in reports.
If something looks wrong, Invoice-Tracker AI marks the invoice with a warning icon — right next to it in the table. You see it before it becomes a real problem.
- Missing VAT number
- Possible duplicate
- Amount mismatch (subtotal + VAT ≠ total)
- Changed bank account — the IBAN differs from this supplier’s previous invoices. You see it before you pay.
- Unusual amount for this supplier — breaks the vendor’s normal pattern. Dismiss it when it is expected.
- VAT number not found in VIES — the EU registry check on supplier VAT numbers did not pass.
- Unclear or low-confidence document
Simple for owners.
Useful for finance people and accountants.
Different jobs, same need: clarity on what is paid and what is not.
Business owners — like the one who built it
Know what is due, what is paid and what needs attention — without opening spreadsheets or waiting for a reply. On your phone, wherever you are.
Multi-company users
Manage several companies from one account. Switch context without juggling logins. Each company keeps its own data, settings and bank formats.
Finance assistants
Keep invoice follow-up and payment checking organised. No more cross-referencing bank statements line by line — the AI matches them for you.
Accountants
Work with cleaner invoice records and fewer missing documents. Export clean CSV for your accounting software — extended accounting export on the Business plan. Audit history kept automatically.
Adapts to your country, currency and workflow.
Choose your company country and Invoice-Tracker AI adapts date and number formats, currency, tax names, VAT checks and IBAN validation — 12 country packs today. The app interface itself is available in English, Estonian and Russian.
Works with what you already use — today.
Every source and export listed here is live in the product now. No “coming soon” promises.
Your financial documents stay protected.
Servers in the EU, data handled to GDPR rules, and a record of every change.
Encrypted email access
IMAP credentials are encrypted at rest (AES-256). The app reads invoice emails, marks processed ones as read, and can rescue invoice emails from Spam — nothing else in your mailbox is touched.
Separate company data
Each company keeps its own data, settings and bank formats. Access rules are enforced per account — no cross-tenant leakage, ever.
Secure supplier upload links
Send a supplier a protected upload link that expires automatically. They upload a PDF directly — no passwords, no email forwarding.
Audit history & backups
Every status change, every match, every edit is logged. Daily backups are retained for 90 days.
Why this exists
I built this for my own company first.
I run businesses in Estonia. For years the answer to “is this supplier paid?” was: open the inbox, dig through PDFs, open the bank, compare by hand — or wait until Monday and ask the bookkeeper. Invoice-Tracker AI started as the tool that answered that question for my own companies, every hour, without asking anyone.
It is still run from Estonia, on EU-hosted infrastructure, and I still run my own payables through it. That means two things I will not trade away: the service never asks for your bank password and never moves money on its own — it prepares payment drafts that a person approves in the bank; and when something is uncertain, it says so instead of guessing.
— Einar Luha, founder
Honest answers to the real questions.
Can Invoice-Tracker AI send money from my account?
No. Pressing Pay prepares a payment draft in your bank with the amount, IBAN and reference pre-filled. Money only moves after you approve the payment in your own banking app. Drafts can be withdrawn.
Does it change anything in my mailbox?
Processed invoice emails are marked as read, and invoice emails found in Junk or Spam can be moved to your inbox so they are not lost. Nothing is deleted, and no email is ever sent on your behalf.
How does it connect to my bank?
Two ways. By API, if your bank offers that option — then it is checked automatically every hour. Or email a CSV or PDF statement from any bank to the same address as your invoices, and the same matching runs on it.
Can I check my invoice and payment picture at any time?
Yes — the workspace is available around the clock on any device. Data freshness depends on the source: invoices from your inbox are picked up automatically, a bank connected by API is checked every hour, and statements update when you upload them.
I run several companies — do I need several accounts?
No. One account manages several companies with separate data. Free and Solo cover 1 company, Pro up to 5, Business unlimited.
What if the AI reads an invoice wrong?
Uncertain fields are flagged for review instead of being silently accepted, and every change is kept in the audit history. When you correct something, the app remembers — vendor names, VAT quirks, reference formats — so the same mistake is not repeated.
What do I get for free?
Every new account starts on the Free plan: 10 documents a month, no credit card, nothing to cancel. Upgrade to Solo, Pro or Business only when your invoice volume needs it — top-ups you buy do not expire.
Where is my data stored?
On EU-hosted infrastructure, with GDPR-aligned data handling. Company data is isolated per account, IMAP credentials are encrypted at rest, and daily backups are retained for 90 days.
Start simple. Upgrade when invoice volume grows.
Every new account starts on the Free plan — 10 documents a month, no credit card. Upgrade or cancel anytime. Prices shown excl. VAT.
For trying it out.
Start free- ✓10 invoices / month
- ✓1 company · 500 MB storage
- ✓Email & IMAP integration
- ✓Phone capture & supplier links
- ✓Statuses, warnings, duplicate detection
- ✓CSV export · audit history · EU hosting
or €60 / year — 2 months free
For very small businesses with a handful of invoices.
Start with Solo- ✓Everything in Free, plus:
- ✓50 invoices / month
- ✓Bank API connection (if your bank offers it)
- ✓Bank statement matching (CSV + PDF)
- ✓2 GB storage
- ✓Email support
or €190 / year — 2 months free
For active small businesses and finance assistants.
Start with Pro- ✓Everything in Solo, plus:
- ✓200 invoices / month
- ✓Up to 5 companies · 10 GB storage
- ✓Priority email support
or €690 / year — 2 months free
For multi-company users, accountants and small teams.
Talk to us- ✓Everything in Pro, plus:
- ✓1000 invoices / month
- ✓Unlimited companies · 100 GB storage
- ✓10 team seats
- ✓Accounting export (extended)
- ✓Priority support
One invoice read by AI = one unit of your monthly allowance. Bank matching and re-checks are free on all paid plans. Need more invoices? Top-ups that never expire: 50 for €5 · 200 for €16 · 500 for €35.
Know what you owe — tonight.
What is paid, what is due and what needs attention, on your phone or your computer.